Privacy Policy

1. Controller

Insight AI Solutions GmbH
Managing Director: Thomas Weller
Kiefernweg 2a
61184 Karben, Germany
Email: thomas.weller@insightai.co
Phone: +49 (0)179 908 71 97
Commercial Register: HRB 141726, Amtsgericht Frankfurt am Main (Local Court)

This privacy policy informs you about which personal data is collected when visiting our website (https://insightai.co) and how we process this data. We place great importance on protecting your data and comply with applicable data protection laws, in particular the General Data Protection Regulation (GDPR).

2. Collection and Processing of Personal Data

Provision of the Website and Server Log Files

When accessing our website, some information is automatically captured by our web server. This technical information (server log files) includes, for example:

• Your IP address,
• Date and time of access,
• The accessed file/URL,
• The amount of data transferred,
• Browser type and version,
• The operating system used.

This data is technically required to deliver the website correctly to you and to ensure the stability and security of the website. We do not draw any conclusions about your person from this data. The log data is used exclusively for technical monitoring and to defend against attack attempts and is usually automatically deleted after a maximum of 7 days. The legal basis for this processing is Art. 6 Para. 1 lit. f GDPR (legitimate interest in the secure provision of our online offering).

No Use of Cookies or Tracking Tools

Our website does not use cookies. No web analysis tools (such as Google Analytics) or other tracking technologies are used either. We do not integrate external scripts or resources that automatically transmit personal data to third-party providers. All fonts, images and functions used on the website are provided locally. Your visit to our website is therefore anonymous; no user profiles are created and there is no automated tracking of your usage behavior.

Contact via Email or Phone

If you contact us by email or phone, the personal data you voluntarily provide (e.g., email address, name, phone number as well as the content of your message) will be stored and processed by us to answer your inquiry. We do not pass on this data to third parties without your express consent.

The processing of data arising in the context of your contact is carried out exclusively for the purpose of communicating with you and processing your request. The legal basis for this is Art. 6 Para. 1 lit. b GDPR (implementation of pre-contractual measures or answering your inquiry) or Art. 6 Para. 1 lit. f GDPR (legitimate interest in processing inquiries).

We store the data arising in the context of contact only as long as it is necessary for the fulfillment of the stated purposes or we are legally obligated to retain it. Emails and other correspondence may be stored in compliance with legal retention periods (e.g., commercial and tax law requirements).

External Links to Other Providers

Our website contains links to external websites and services. When you click on such links, you leave our website. The respective provider or operator is always responsible for the content and data processing on the linked external pages. Please note especially with the following external links that personal data may be collected there, over which we have no influence:

Appointment booking via Calendly: We offer a link for appointment scheduling via the Calendly service. When you click this link, you will be redirected to the Calendly website (operated by Calendly LLC, USA). There you can voluntarily enter data (e.g., name, email address, desired appointment) to schedule an appointment with us. The entry of this data is voluntary and based on your consent. Please note that data processing in this case is carried out directly by Calendly. For information on data protection at Calendly, please refer to Calendly's privacy policy. Since Calendly is a provider from the USA, the data entered there may be transferred to a non-European third country (USA). Calendly assures compliance with GDPR data protection requirements (e.g., by concluding standard contractual clauses).

LinkedIn Profile: On our website we link to our profile on the social network LinkedIn. This is a simple external link (not a plugin). If you follow the link to LinkedIn, your browser establishes a connection to LinkedIn. Data (such as your IP address or the information that you came from our site) may be transmitted to LinkedIn. We have no influence on the further processing of your data by LinkedIn. For more information, see LinkedIn's privacy policies.

Technology Partners and other external sites: In the "Technologies" section of our website, we mention various platforms and partners (e.g., OpenAI, Google, Chatbase, Anthropic, etc.) and link to their websites. These are purely external links. If you click on such links, the privacy policies of the respective third-party providers apply. We do not automatically transmit data to these third-party sites – only by clicking do you decide to visit the third-party provider's site.

We point out that after leaving our website, we no longer have any influence on how the respective third-party providers use your data. Please inform yourself on the corresponding websites about the privacy policies that apply there.

External Images from Pexels: On our website we use images that are loaded directly from the Pexels platform (pexels.com). When loading these images, a connection to Pexels servers is automatically established, whereby your IP address and other technical information (such as browser type, operating system) are transmitted to Pexels. This data transmission occurs automatically when visiting the corresponding pages and is technically necessary to display the images. Pexels may process this data according to their own privacy policy. For more information on data protection at Pexels, see: https://www.pexels.com/privacy-policy/. The legal basis for this processing is Art. 6 Para. 1 lit. f GDPR (legitimate interest in the appealing design of our website).

3. Your Rights

Rights of Data Subjects

As a person affected by data processing, you have the following rights under the GDPR:

Right to Confirmation (Art. 15(1) GDPR): You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed.

Right to Information (Art. 15 GDPR): You have the right to receive information about the personal data we have stored about you.

Right to Rectification (Art. 16 GDPR): You can demand the correction of incorrect or the completion of incomplete personal data that we have stored about you.

Right to Erasure (Art. 17 GDPR): You have the right to demand the deletion of your personal data, provided that no legal retention obligations or other legal obligations stand in the way.

Right to Restriction of Processing (Art. 18 GDPR): You can demand the restriction of the processing of your personal data, e.g., if you dispute the accuracy of the data or the processing is unlawful.

Right to Data Portability (Art. 20 GDPR): You have the right to receive the personal data provided to us in a common, machine-readable format or – insofar as technically feasible – to demand transmission to another controller.

Right to Object (Art. 21 GDPR): You have the right to object to the processing of your data at any time for reasons arising from your particular situation, provided we process your data on the basis of a legitimate interest.

Withdrawal of Consent (Art. 7 Para. 3 GDPR): If you have given us consent to process personal data (e.g., by voluntarily transmitting data when contacting us or booking appointments), you can withdraw this consent at any time with effect for the future.

Right to Complain (Art. 77 GDPR): You also have the right to complain to a data protection supervisory authority about our processing of your personal data. You can contact the supervisory authority of your usual place of residence or our company location for this purpose. In Hesse, this is, for example, the Hessian Commissioner for Data Protection and Freedom of Information.

To exercise your rights, you can contact us informally at any time, e.g., by email to thomas.weller@insightai.co. We will immediately review your request and implement it in accordance with legal requirements.

4. Changes to this Privacy Policy

We reserve the right to adapt this privacy policy as needed, for example, when our website evolves or legal requirements change. You can always find the current version of the privacy policy on this website.

Status: February 2026